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Table of Contents

Administration GUI

Here you can give a user administrative access to your PBX. You can control the user's level of privileges

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  • Allow Administration Login
    • Use the Yes / No / Inherit buttons to select whether this user can log in to the PBX Administration pages.
  • Grant Full Administration Rights
    • Use the Yes / No / Inherit buttons to select whether to grant this user full administration rights regardless of extension range or module access as defined below.  This will override the Visible Extension Range and Administration Acsess restrictions below and give the user access to everything in the admin interface.
  • Visible Extension Range
    • (Optional) Enter a starting number and ending number if you want to restrict this user's view to only the extensions, ring groups, and queues within this range. You can only enter one range.
  • Administration Access
    • Select the Admin Sections this user should have access to. The default is None selected. If you need to grant access to modules, click the None selected button to bring up a drop-down menu. Then either click the check box next to Select all (for all modules), or click the check box(es) next to the module(s) this user will be allowed to access.
    • If you grant access to modules, the area next to "Administration Access" will change to show you the modules selected (or a quantity, if several are selected).


Allows auto creating a conference room for each user and adding the conference room into the built in conference IVR on the PBX

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  • Link Conference to this user
    • Use the Yes / No / Inherit buttons to select whether we will auto create a conference room for this use
      • If set to Yes
        • The conference room will show up in the Conference module in your PBX
        • Conference room will be created as 8 plus the users primary extension number.  Our example this user has a primary extension as 4000 so the auto creating conference room will be 84000.
        • The default prefix of 8 for auto created conference rooms can be changed from within the Conference Pro module.
      • If set to No
        • We will not auto create a conference room for this user.
  • Add to Conference IVR
    • Use the Yes / No / Inherit buttons to select whether we will auto create a conference room for this use
    • If set to Yes
      • This will auto add the users conference room to the built in conference IVR.  
      • Any inbound calls routed to this IVR can dial this users conference room if this selection is set to yes
    • If set to No
      • The Conference room will not be added to the built in conference IVR

Contact Manager

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Allows you to setup which contact groups this user will be shown in and which contact groups the user can see.

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  • Show in Contact Manager Groups
    • Allows this contact to be shown in the following contact groups.
      • The details of this contact that will be shown to other user are based on what is entered in the 78479470 section above
    • Contact groups are created by the PBX Admin in the Contact Manager module.
    • Contacts can be viewed from the following applications
  • Viewable Contact Manager Groups


  • Add to XaxtView or iSymphony
    • Yes/No/Inherit: Grant access to this user to allow them to login to XactView or iSymphony Operator panels

      • If set to Yes the user will be able to Login to XactView or iSymphony
      • If set to No the user will not have permissions to login to XactView or iSymphony


 In PBX GUI software version 13+, fax options are now found in the User Management module instead of the Extensions module.


You will only have the options "Enabled" and "Attachment Format" if you have not purchased a Fax Pro license

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  • Enabled

    • Yes/No/Inherit: Whether to enable fax for the user.

      • If set to Yes
        • Allows the user to be setup to receive inbound faxes from Inbound Routes as a Fax recipient

        • Inbound faxes can be emailed to the user along with viewed in UCP and or Zulu

        • Allows the user to also have the ability to send outbound faxes from UCP and Zulu

      • If set to No

        • User will not be able to send or receive faxes 
  • Attachment Format

    • The format to convert the incoming fax file to before e-mailing it.

      • The user will receive the inbound fax to the email address as defined in their 78479470 section above

  • Store Locally

    • Yes/No/Inherit: Whether faxes will be stored by the server and be accessible via the User Control Panel (UCP) and Zulu

      • If set to yes all inbound and outbound faxes will be stored on the server.

      • If set to no when a inbound fax is received ti will be emailed to the user then erased.

  • Outgoing Station ID

    • The outgoing Fax Machine Identifier. This is usually your fax number when sending faxes from UCP  and Zulu 

  • Outgoing Header

    • The outgoing Fax Machine Header. This usually contains the name of the person or entity sending the fax from UCP  and Zulu 

  • Coversheet name

  • Coversheet Tel
    • The phone number that will appear on the cover sheet when sending the fax from UCP  and Zulu 
  • Coversheet Email
    • The email address that will appear on the coversheet when sending the fax from UCP  and Zulu 
  • Email Results
    • When to email the results of an outgoing fax. Email will be sent to the email address as defined in their 78479470 section above. Options include;
      • Never - Never email the results of a outgoing fax.
      • Always - Always email the results of outgoing fax
      • On Success - Only email the results when the fax is sent successful
      • On Failure - Only email the results when a fax fails to be sent successfully and all retry attempts below have been exhausted.
    • User Global Settings uses whatever setting is defined in the Fax Configuration module as outlined here by the PBX admin.
  • Retries