With the Call Recording Report module, you can view, sort, listen to, archive, and download all recorded calls on your system.
Using the Call Recordings Report Module
When clicking on the Call Recordings module in your PBX admin GUI you will see the following:
On the right side we can choose between “Archived Recordings” or “Recorded Calls."
- In the top menu, go to Reports
- In the drop-down, go to Call Recordings
Viewing Call Recordings
Call recordings will be viewable directly in the browser until they are removed from the list and compressed into an archive. (See "Recording Archives" and "Settings" below.)
In the Call Recordings tab, select a year and month from the drop-down menus in order to view call recordings.
The data categories include:
- Type: The type of call (In, Outbound, Queue, etc.)
- Source: The originator of the call.
- Destination: The recipient of the call.
- Date-Time: The date (YYYY/MM/DD) and time (HH:MM:SS; 24-hour clock) of the call.
- Duration: The duration of the recording (MM:SS).
Playing a Call Recording in Browser
For each recording, you can play, pause, replay, mute, and un-mute the recording in your browser.
: Loading, please wait
: Replay (start over)
As the recording plays, the status bar will show how many seconds have been played, and how many seconds are left. You can drag the slider left or right to jump to a different position in the recording.
Downloading a Call Recording
You can save a call recording sound file to your computer by clicking the download button .
Your browser will download the file.
Deleting a Call Recording
You can delete a call recording by clicking the trash button .
Click OK in the pop-up window to confirm deletion.
A status message will appear, letting you know the recording has been deleted.
In the Recording Archives tab, you can view and download call recording archives. An archive will only be available for three months, so if you would like to save a permanent copy, make sure to download it before the system deletes it.
Archived recordings are stored in /var/spool/asterisk/monitor. You will see items such as "backup1.tar," "backup2.tar," and "backup3.tar." These archive files can be opened using common software tools such as Winzip or 7-Zip.
Only three archives are stored in the system at a time. As archives are created, the oldest archive is deleted.
Archives are created on the first day of every month.
- Archive all recordings older than "x" months- This is where you set how many months of call recordings you want to store on the PBX. We recommend no more then 3 months to prevent system performance issues. Archived recordings are stored in /var/spool/asterisk/monitor - you will see items such as "backup1.tar backup2.tar backup3.tar"
- Email address to send reminders to - Here you define what email address you want us to send a email to each month, to inform you the archive has been completed.
- Archives - Here will be a list of all archived call recordings that have been removed and compressed. All archives will only be available for download for three months so make sure to download the archive before they are deleted.
The Settings tab lets you define when to archive call recordings, and set up to & from e-mail addresses for archive reminders.
Choose whether to create monthly archives of recorded calls
Recordings on your system will be archived when they are older than the number of months you enter here. For example, if you enter "1," recordings over a month old will be archived. We recommend a setting of no more than 3 months, in order to prevent system performance issues.
After a new recording archive is created, a reminder e-mail will be sent to this address.
This is the address that archive reminder e-mails appear to come from.
Remove zero duration files
Depending on the specific recording configuration, it is not uncommon for zero duration call recordings to be generated (i.e. when a recorded call goes to a ring group, extensions that ring but don't answer may each generate a zero duration recording). Enable this option to have the module delete these recordings automatically.